Frequently Asked Questions
We know weddings can be stressful, and you want to be sure you've made the best decision possible for every part of your day. We want you to be confident that working with us is worth the investment, so we want to be upfront with you about who we are, how we serve you, and the ways we seek to make you feel valued, relaxed, appreciated, prepared, and excited about your wedding planning process. We hope these frequently asked questions and answers will help you decide that we're a great fit for you!
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Why should I hire a wedding planner or coordinator?
The purpose of a wedding planner and coordinator is to remove stress from the couple! A planner is there for the couple throughout the planning process, to provide helpful insight and resources for any wedding related topics, from etiquette and organization to total design and vendor selections. A planner is perfect for couples who struggle with procrastination, who don't have the time to dedicate to planning the perfect wedding, or who have no idea what all is involved in planning a wedding and need help.
Every couple who wants a smooth, beautiful wedding day should hire a wedding coordinator. A coordinator not only takes stress away from the couple, but from their family, friends and bridal party. A coordinator works with clients during the final few months before the wedding date to ensure that all the details you've worked hard to plan come together; they create your wedding day timeline; and they facilitate setup, tear down, and vendor coordination on the wedding day. They ensure that you and your family don't have to answer vendor questions, spend time decorating the venue, or keeping an eye on the time to make sure everything runs according to the schedule.
What are the benefits of hiring B&B Events as my wedding planner?
I'm going to work hard so you don't have to. I want you to enjoy your wedding planning process from start to finish, with a clear plan for what you need to work on and when, and you can rest assured that I will guide you through the process and complete many of the big projects for you.
I'm detail-oriented and will therefore have a detailed plan about your wedding. You will feel confident that I will take care of all wedding day details so you don't have to do any setup or answer any questions - you get to sit back and enjoy getting ready that morning.
I'm going to ask as many questions as possible before your wedding so I can be as prepared as possible on the day of. But I'm also going to help you figure out the answers to those questions so you don't feel alone.
I'm going to be your relationship cheerleader. You'll easily feel that I value each relationship I come in contact with, and I want you to spend time with your fiance so you feel prepared for your marriage. I believe that marriage is the most special, exciting, and dangerous journey of life, and preparation is keep. I like to help my clients keep their eye on what is most important (and that isn't a wedding).
I want to help you enjoy your entire engagement. I will take communication time, research time, and stress of your plate so you have more time to spend with each other.
I want your close family and friends to be able to enjoy your wedding day as much as you. I'll perform setup, work with vendors and answer questions that your family and friends might have otherwise had to do, and this allows them to spend more time with you on your wedding day.
I actually love the logistics - the budgets, timelines, worksheets and planning details that you might not love - so you get to focus on whatever part of planning you enjoy the most. You'll feel confident that the logistics will be taken care of, even if they aren't your strong suit.
I will help you stay on track with the task you need to complete before the wedding day. If you have a busy life or your a self-proclaimed procrastinator, you'll love knowing that I'll be keeping an eye on the planning process so nothing gets lost, forgotten or rushed at last minute.
I'll take care of the timeline on the day of, so you don't have to keep an eye on the clock. This allows you to be fully present on your wedding day instead of worrying about what you need to do next. I'll let you know when it's time to do something important or exciting, like walk down the aisle or enjoy your first dance, so you can relax and enjoy your guests between points on the timeline.
Where did your business name come from?
I was sitting in the office at my day job a few weeks after my wedding, and the name just popped into my head. I didn’t even know I wanted to start a business or that I wanted to be a wedding planner, so I actually had the business name before anything else. Broken down, "Beauty" and "Budget" each represent an important part of what we do. Beauty is easy to understand - we want to create beautiful moments throughout the wedding process, and stunning wedding days that truly capture who the couple is. As for Budget, we recognize that every couple has a wedding budget, whether things are tight or there is some wiggle room, whether the couple is paying for everything on their own or they have family help. Every wedding has a budget, and we want to help our couples have a truly beautiful wedding that sticks to the amount they want to spend. And then, of course, our name is a play on the classic Disney story Beauty and the Beast, which expresses that we are playful, romantic, and love being true to who we are.
So do you only work with low budget weddings?
We love working with every kind of budget! The word budget normally makes people think "low cost," but we recognize that any amount that you want to spend on your wedding is your budget. And it can be difficult to stick with that budget, no matter what it is. We want to help you stay on track and make decision on vendor and decor based on your budget, and have worked with wedding budgets ranging from $6,000 to $45,000.
What's the difference between coordination, day-of coordination and month-of coordination?
These three terms get thrown around pretty interchangeably and are all essentially the same role, but each wedding coordinator may have slightly different jobs that they perform. We prefer the term coordination because the work we do for our coordination clients starts about 3 months before their wedding day, but the bulk of our work together will happen during the final month, and we are actively coordinating on the day of your wedding. Click here to see all the details of our coordination service.
What's the difference between a wedding coordinator and a venue coordinator?
The main difference between a wedding coordinator and venue coordinator is their priorities. Even if you pay for the services of a venue coordinator, they ultimately work for the venue and prioritize the venue’s best interest, while a wedding coordinator works for you and prioritizes your best interest. For more information on the differences, view our blog post, "The Difference Between Venue Coordinators & Wedding Coordinators."
Do you have an assistant?
Yes! I bring an assistant to every wedding, to assist with setup, tear down, and general management throughout the day. This allows us to be prepared in every moment, and respond to any wedding day surprises that need our attention. My husband, Matt, is my main assistant, so you can rest assured that we are an amazing team, but if he is unavailable on your date, I will ensure that another assistant joins me.
What do you actually do on my wedding day?
We arrive to your venue at least three hours before your ceremony start time to begin setup. We work with the venue team and all other vendors to create the wedding you planned, ensure that all vendors arrive on time (and have back up vendors available if there is ever a problem). We perform set up of all personal decor and ensure that other vendors perform set up according to your specifications. We check in with you to ensure you'll be done getting ready to arrive at the venue at the specified time before the ceremony and keep the bride well hidden until she's ready to walk down the aisle. We orchestrate the start of the ceremony with all bridal party and vendors and send the family, bridal party and couple down the aisle, just as we practice during the rehearsal, which I oversee before wedding day.
During the ceremony, we check that everything is ready for cocktail hour and reception and check in with all vendors on site. After the ceremony, we ensure that the marriage license is signed and confirm who will be mailing it in (typically myself or the officiant). We keep in touch with your photographer to make sure you get all the photos you want during cocktail hour and ensure that the reception starts on time (or a little later if YOU decide you want more photo time).
Once the reception is ready to start, we line up the bridal party and couple for their grand entrance, make sure the DJ is ready to announce everyone, and send you into your reception. We make sure you eat dinner, while your guests are served or head to the buffet, and once everyone is finished eating, we follow the timeline so that you have your first dance, toasts, cake cutting and any other planned activities. We stay flexible and willing to adjust the timeline according to how the evening is going, and we keep in constant communication with all vendors so that everyone is on the same page. When the wedding is wrapping up, we orchestrate your sendoff, make sure all personal items are packed up, and organize tear down with all vendors and family members to make sure everything is cleaned up and back where it belongs. We are typically the last to leave the venue, along with the venue owner/coordinator.
Will you travel?
We love to travel! Currently we have been all over North Carolina, and we are more than happy to plan or coordinate weddings in other states. Travel fees may apply. Please contact us for details.
Some of the cities we've planned or coordinated weddings in include:
Do you only plan weddings?
We specialize in weddings and wedding-related events. We would be happy to assist in planning your proposal, bridal shower, bachelor/bachelorette party, or any other wedding-related event you can think of! You do not need to book us as your wedding planner or coordinator if you want to work with us on your wedding-related event - this can be a great opportunity to see if you enjoy working with us before booking us for your wedding.
Please see our services page for more information.
What do you charge?
We have three options for wedding planning and coordination services, starting at $1,250. Please view our pricing guide for more information.
How and when do we have to pay?
We provide clients the option to pay online via invoice, which the client receives alongside their contract. Payment can also be made via check or PayPal. Clients are required to pay a 25% retainer to book their service, and final payment is required 30 days before the wedding date. Clients have the option to choose how and when they pay the remaining 75%, since we understand that weddings cost a lot and every vendor requires a deposit.
Can I see the contract before I commit to working with you?
When we send you a contract, there is no obligation for you to sign! We encourage clients to take the time to read through the contract, and we welcome conversation about the details of the contract if there are any questions or concerns.
Can you hold my date?
Unfortunately we are unable to hold your date until you pay your retainer fee. If you are the first person to inquire about a date but have not yet booked, we will notify you if someone else expresses interest in your date so you have the opportunity to book first. However, we will provide services to the first couple who signs a contract and pays the retainer for any given wedding date.
When should I book my wedding planner or coordinator?
As soon as possible! There is no harm in booking your planner or coordinator as soon as you get engaged, since you know you'll need one. Typically, clients hiring a wedding planner book 9 to 14 months before their wedding, and clients booking coordination book 4 to 8 months before their wedding. If your wedding date is in high demand (April, May, September, October) we strongly recommend booking your planner or coordinator as soon as possible to ensure you hire the planner you want!
What is "Planning for your Future"?
We are super passionate about supporting marriage and want every couple we work with to remember that they're planning for a marriage, not just a wedding. In order to support you in building a strong foundation for an amazing marriage, we have written a series of 12 articles that come together to form our "Planning for your Future" series. Our full service and partial service clients receive an article in their email once a month to encourage them to chat about important marriage topics while planning their wedding. Topics include: Conflict Resolution, The Money Talk, Discovering and Discussing your Marital Expectations, and more. Along with these articles, we encourage all engaged couples to seek out a family therapist for premarital counseling, because it's such a great investment in your future.
Are you an insured wedding planner?
We are! Beauty & the Budget Events has a policy through Hiscox Business Insurance for both general and professional liability. We recognize that many venues prefer to work with insured vendors only, so that won't be an obstacle if you choose to work with us.
"Stephanie has the amazing talent of looking at a problem and instantly coming up with three different solutions. Not only is she hardworking and efficient, but she also adds a creative touch to everything she does. You can rest assured that she will be making every aspect of your dream day come true!"
Emily, wedding planner